Executive Assistant

Executive Assistant Job Description

 

Job Title

Executive Assistant to the partners

Languages

Excellent English Language

Job Category

Executive Secretary, Administration

Job Type

Full Time

 

Job Duties and Responsibilities:                      

·         Provide an impeccable secretarial support to the functional partner and Group managers in order to facilitate to smooth of the Group.

·         Schedule and maintain appointments/ meetings of the Group management ensuring effective use of their time.

·         Coordinate with HR Department for the administrative services required for the Group.

·         Handle the Group administrative tasks independently.

·         Maintain an organized filling system ensuring easy retrieval of documents and records.

·         Handle all travel arrangements for the Group while adhering to the company policies.

·         Draft communications as instructed by the Group management, in addition to routine corresponds.

·         Provides administrative support to the partner and member of management staff.

·         Drafting selected routine and non-routine correspondence, filling scheduling appointments and assisting office visitors.

·         Organizes and provides administrative support to meetings and presentations.

·         Preparing confidential information for the partner.

·         Submitting accurate and timely reports to the partner.

·         Providing complete back up support to the partner.

·         Have strong understanding of company policies, and procedures.

·         Serving as a vital link between the high management and employees.

·         Assisting in the preparation of proposals and tender submissions.

·         Attending the meeting and such other meetings as assigned and preparing the minutes of meeting.

·         Arranging meetings, conferences and appointments.

·         Answering correspondents.

·         Sending faxes and communications to customers.

·         Receiving faxes from clients and distributing to the concerned person.

·         Arranging business trips (ticket reservations and hotels).

·         Ability to write business letters.

·         Follow up with other departments and personnel.

 

 

·         Helps prepare quarterly sales and delivery report.

·         Preparing catalogues and company profile and sending to customer as per requirements.

·         Filling responsibility.

·         Performs variety of complex secretarial, clerical and administrative duties.

·         Maintaining and adjusting the Petty Cash of the Chairman’s office within budget limitations.

·         Maintaining office supplies and paper stock

·         Completing all administrative paperwork accurately and in a timely and professional manner while distinguishing and balancing priorities

·         Maintain confidentiality on departmental matters, as appropriate.

·         Handling the administrative activities at the office.

·         Organize the appointments.

·         Establish filling system and computerized filling.

·         Handles petty cash.

·         Taking minutes of meeting.

·         Coordinates with the other departments.

·         Prepares reports and power points presentation

·         Writes correspondences independently

·         Initiates follow up actions on pending subjects.

·         Perform other duties as assigned.

·         Performing administrative duties, including preparation of special and periodic reports

 

Qualifications

Bachelor degree in any relevant discipline, Mastery of English Language, Mastery of MS Office, Excellent Communication ( Interpersonal and Written) and translation Skills, Proactive & Able to work under pressure- Excellent English Language (Spoken and Written)- Excellent translation and computer skills (Word- Excel and PowerPoint).

Gender

Female

Experience

0 - 2 Years.

Other Skills

Effective verbal and listening communications skills, Stress management skills Time management skills and Bookkeeping skills

Salary (L.E.)

Negotiable

Job Contact Person

Shahdan Safwan

Job Contact Email

S.safwan@gtegypt.org   Company Website: www.gtegypt.org