Organization Setting and Reporting
This position is located at the National Child Right Observatory of the National Council for Childhood
and Motherhood which is a body belonging to the Ministry of State for Family and Population. The
Observatory is mandated with the production and the management of knowledge and evidence for policy
making. To this end, the Observatory includes a Knowledge Management Unit in charge of managing
documentation with primary and secondary socio-economic data related to child rights.
In light of this the incumbent performs as Documentation System Specialist under the supervision of the
Observatory Director, in close collaboration with the Information Manager and within the strategic and
political guidelines set by the National Council for Childhood and Motherhood.
Responsibilities
The responsibilities of the incumbent will be related to the achievement of the specific objective of
the Knowledge Management Unit, namely, the creation and the regular update of a data collection
mechanism and system to be used in the identification of research gaps and needs. It is expected that such
a system will give a substantial contribution in the definition of a research agenda based on evidence and
need assessments. The system created will be harmonized for all NCCM projects and will be accessed by
NCCM donors and other stakeholders.
In this frame, the incumbent, in close collaboration with the Information Manager, will be in charge of
collecting data (primary and secondary sources) and to organize them in a harmonized framework. The
incumbent will also be responsible of providing information analysis, products and services.
More specifically the incumbent will:
Assist the Information Manager in data analysis
Administrate the ArcGIS mapping system, reporting maps to NCCM team
Administrate, in coordination with UNICEF, the DevInfo databases created by ENCRO, namely
EHDRInfo and TofoolaInfo
- Synchronize and recheck data to ensure accuracy
- Build the capacities of NCCM staff for the use of the databases
Coordinate with the NCCM research team to set data and research requirements
Coordinate with the NCCM research and Monitoring & Evaluation teams to perform validation
and ensure quality and consistency of the gathered data
Maintain close contacts and establish cooperation protocols with all mapped centers and
institutions operating in Egypt and mandated with knowledge production relevant to the scope of
NCCM. Sources will include but will not be limited to:
- Ministries, Governorates, councils, national research centers and think tanks
- National NGOs
- International organizations
- National and International Academic entities
Liaise, for information and data sharing purposes, with the Inter-ministerial committee
established by the Observatory
Administrate the NCCM new Document Management System
- Organize and maintain the shared drive
Coordinate with the NCCM Library team to:
- Planning acquisition (for books, reports, studies, audio and visual materials…)
- Establish a classification system for the acquisitions
- Administrate the online NCCM Library Management System
- Enhance the capacity of the Library staff in information and knowledge management
Create and update a roaster of national policies, laws and projects implemented by governmental
and non-governmental organizations in Egypt for children and adolescents
Create and update a roaster of international and national reports, academic reviews, journals and
grey literature whose topics are relevant to the mandate of the NCCM
Ensure timely information dissemination of knowledge
Coordinate with the ENCRO Knowledge Portal manager to publish relevant documentation in the
relevant sections in the website
Perform any other duties assigned by her/his supervisor
Required Qualifications and Competencies
Bachelors degree (or equivalent) in Informatics, Computer Science, Statistics or a related field
At least 3 years of work experience in SQL databases management, data migration between
different data formats, data analysis
Good communication skills
Active team player
Languages
Fluency in oral and written English and Arabic
info@encro.org
This position is located at the National Child Right Observatory of the National Council for Childhood
and Motherhood which is a body belonging to the Ministry of State for Family and Population. The
Observatory is mandated with the production and the management of knowledge and evidence for policy
making. To this end, the Observatory includes a Knowledge Management Unit in charge of managing
documentation with primary and secondary socio-economic data related to child rights.
In light of this the incumbent performs as Documentation System Specialist under the supervision of the
Observatory Director, in close collaboration with the Information Manager and within the strategic and
political guidelines set by the National Council for Childhood and Motherhood.
Responsibilities
The responsibilities of the incumbent will be related to the achievement of the specific objective of
the Knowledge Management Unit, namely, the creation and the regular update of a data collection
mechanism and system to be used in the identification of research gaps and needs. It is expected that such
a system will give a substantial contribution in the definition of a research agenda based on evidence and
need assessments. The system created will be harmonized for all NCCM projects and will be accessed by
NCCM donors and other stakeholders.
In this frame, the incumbent, in close collaboration with the Information Manager, will be in charge of
collecting data (primary and secondary sources) and to organize them in a harmonized framework. The
incumbent will also be responsible of providing information analysis, products and services.
More specifically the incumbent will:
Assist the Information Manager in data analysis
Administrate the ArcGIS mapping system, reporting maps to NCCM team
Administrate, in coordination with UNICEF, the DevInfo databases created by ENCRO, namely
EHDRInfo and TofoolaInfo
- Synchronize and recheck data to ensure accuracy
- Build the capacities of NCCM staff for the use of the databases
Coordinate with the NCCM research team to set data and research requirements
Coordinate with the NCCM research and Monitoring & Evaluation teams to perform validation
and ensure quality and consistency of the gathered data
Maintain close contacts and establish cooperation protocols with all mapped centers and
institutions operating in Egypt and mandated with knowledge production relevant to the scope of
NCCM. Sources will include but will not be limited to:
- Ministries, Governorates, councils, national research centers and think tanks
- National NGOs
- International organizations
- National and International Academic entities
Liaise, for information and data sharing purposes, with the Inter-ministerial committee
established by the Observatory
Administrate the NCCM new Document Management System
- Organize and maintain the shared drive
Coordinate with the NCCM Library team to:
- Planning acquisition (for books, reports, studies, audio and visual materials…)
- Establish a classification system for the acquisitions
- Administrate the online NCCM Library Management System
- Enhance the capacity of the Library staff in information and knowledge management
Create and update a roaster of national policies, laws and projects implemented by governmental
and non-governmental organizations in Egypt for children and adolescents
Create and update a roaster of international and national reports, academic reviews, journals and
grey literature whose topics are relevant to the mandate of the NCCM
Ensure timely information dissemination of knowledge
Coordinate with the ENCRO Knowledge Portal manager to publish relevant documentation in the
relevant sections in the website
Perform any other duties assigned by her/his supervisor
Required Qualifications and Competencies
Bachelors degree (or equivalent) in Informatics, Computer Science, Statistics or a related field
At least 3 years of work experience in SQL databases management, data migration between
different data formats, data analysis
Good communication skills
Active team player
Languages
Fluency in oral and written English and Arabic
info@encro.org
